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Once you have your youth football coaching staff, including the serious parents who commit as assistant coach, you still will need a lot of help to make the season go as smooth as possible.
The team mom can be the most helpful of all parents. Make sure you have the full list of duties for the team mom. I find it best to let them know up front what they are volunteering for. The usual duties always include the following:
1. Typing and Passing out a roster list with all the players names, numbers, parents names and contact info
2. Emergency phone numbers lists
3. Organizing the homecoming of Rally night which may include assigning things for people to bring.
4. Help passing out uniforms
5. Collection of money and delivery of uniforms to local shirt shops to get the names printed on the back
6. Email updates to the parents
7. Make and distribute an assignment list for game day duties
8. Make and distribute a snack list. I'm funny about this and have pretty much gotten away from it. A lot of teams do a halftime and end of the game snack. I have eliminated both since I believe they are a distraction. An after game beverage like Gatorade is fine.
9. Plan and book the year end banquet. This will include collecting the money from each parent.
These are the main things I will have the Team Mom take care of.
I usually get some one to volunteer very early to be Team Mom. I think the earlier in your youth football year the better. You will find that most of the time the same mom volunteers year after year.
